Look for ways to involve your team and keep them engaged in the meeting content. If you have never tried this approach, give it a go. 3. There are two reasons why this is important. As leaders, it feels like were supposed to have all the answers. Get our latest insights on leadership, as they're released, directly from our CEO Claire Lew. Heres an example of a first team meeting agenda template to help you visualize the structure of your staff meeting, and stay on track when the meeting is actually taking place. According to Jay, the goal of a user guide is to set blindingly clear expectations on how to collaborate without extra second guessing. Knowing this, one of your ground rules could be to state that all members calling a team meeting must send meeting agendas out ahead of time. Make sure to do this at least 6-7 days ahead of time so that your team members have a chance to contribute. Also, think about what ideas or challenges you want to bring up. I guess it's the first time someone has touched upon this important but overlooked topic. This is also a chance to highlight your accomplishments. You may opt-out by. If there is a focus that youre working towards, bringing your meeting attendees into the loop and making sure theyre on the same page will ensure that everyone is prepared for this new working period. Topics and speakers will vary from 2023. 5 Ways to Ace Your First Meeting with Employees Come prepared Set an example Help them get to know you Plan questions ahead of time Close strong 1. Whatever it is, make sure that your team knows ahead of time. Don't be the first to leave the Basic thinking process saves lot of energy on action phase! Establish what you'll go over with your boss To get over this as quickly as possible and make sure that your team stays on the right track, youll want to schedule your introductory team meeting as soon as possible. This includes all the areas that will be covered during the meeting. On top of that, you might set a few next steps from whatever comes up during your meeting time. Meeting opened at 6:00 p.m. by Christy Stine, MD, PhD . With these best examples, youll eventually secure your spot as an excellent managing director. Come Having a hard time keeping your meeting attendees engaged? Need assistance? Actionable articles to help managers improve in theirrole. After that, it's onward to many more team meetings to come! During that one-on-one meeting, you can continue to build trust and tackle other important issues like when and how often you and each employee will meet.. WebNow that you know the benefits of an introductory meeting, let's go through a sample team meeting agenda that you can follow. Consideration of An Ordinance Amending the 2023 Salary Ordinance (First Reading) Ordinance 2023-07. Be sure to check out Know Your Team our Leadership Training Product can help you learn to be an effective first-time manager, and our tools will help you run effective one-on-one meetings, get honest team feedback, and build team rapport, all in one place. How Thirdbridge built a healthy feedback loop with Officevibe, Officevibe ROI: It pays to invest in employee experience, How to prepare for your first staff meeting, benefits that come from one-on-one meetings, questions during your one-on-one meetings, Greet the team, introduce yourself, and ask your team to introduce themselves (5 mins), Let your team know your expectations as a manager (10 mins), Ask about the teams challenges and strengths, and their input on what theyd like to see change as you step into a management role, and what theyd like to stay the same (15 mins), Give the team the opportunity to ask questions (10 mins). Russias foreign minister, Sergei Lavrov, is seen arriving yesterday to attend the G20 foreign ministers meeting in New Delhi. By You should let your team know that you dont have all the answers and you have much to learn. What Happens To Unsuccessful Nominees In Employee Awards? When you are about to work under a new boss, there is always a tinge of anxiety and apprehension even though you want to put the best feet forward. 2. A. But since all bosses may not have a user guide for you, you could proactively take charge and come up with your own list to share it with him when you formally meet him the first time. At the start of the meeting, one of the already-distributed agenda questions was presented to the attendees. Express your interest in meeting with the recipient personally. Icebreaker tip: Start off your meeting with a quick get-to-know you game or round of icebreaker questions. And lucky for you, weve created an agenda template you can fill out right now and thatll save you time writing out your own. Dont just outline what items you want to discuss. Or if youd like to pre-order a copy for everyone on your team, contact us for bulk-order discounts. How to run your first team meeting First staff meeting agenda template How often to run staff meetings Greet the team, introduce yourself, and ask your team to It can be tricky for middle managers, who are by nature quite removed from the day-to-day life of 5 Tips to Ace Your First Meeting with a New Boss. Outline what you wish to achieve in this first meeting You want to gain agreement on what the outcome of this first meeting is going to be. In this example what ever you say about your work should have the frame of improving profit margins on legacy or supporting the new investment. Execute on the agenda. Because there arent specific work tasks in your first meeting, its tempting to wrap up without clear action items. They're a chance for you and your manager to strengthen your working relationship, and get out of the day-to-day task grind. Because the conversations could go in all directions, it helps to have a structure. Have a strong close. Nadir Godrej, Godrej Industries and Amit Bhandari, Gateway House discuss G20 foreign ministers meeting in New Delhi, the agenda, themes in focus. The Surprising Science of Meetings: How You Can Lead Your Team to Peak Performance. You can ask, As you start this new role is there anything I can do to help you? What do you value? What do you not want to change in this team? They also help you build a stronger relationship with your manager. Whatever rules or ideas you want to set as the norm under your management, its always best to talk about them as early as possible. They will thank you. The leadership team needs to be supported by each person in the department to make sure that everything goes well at work. First Third of the Meeting: Build Rapport. In its simplest form, the meeting exists to answer a set of compelling questions in an allotted time. Show that youre humble and What can I do going forward that will make your job easier? It was indeed annoying, and not useful.). Why? Ask them to help you understand their area of work. Web1. Instead of a topic titled, Customer Process Improvement, consider a question like, What are the key ways of improving overall response time to customers by 25%?, Instead of a topic titled Leader Succession, try changing it to Where are we vulnerable from a leadership turnover perspective and how might we address these vulnerabilities?, Instead of a topic titled Continuing Our Strategic Planning, try changing it to what exactly will be worked on in the meeting such as, What is the key market threat we need to be aware of, how could it affect us, and what can we do about it?, Instead of a topic titled, Miscellaneous Updates, try changing it to What key pieces of information do each of you have to share or need from one another?. The most successful leaders not only consider what should be covered in a meeting, but also how to cover each item. How to create a 1-on-1 meeting agenda Follow these steps to create an effective one-on-one meeting agenda: 1. It can sound something like this: Thanks for inviting me here, Mr Prospect. Hey, if you dont, no one else will! In this post, youll learn how to establish the correct purpose of your first team meeting. Opening Statements. Team values:What values should your team live and work by? Whats typically been taboo to talk about in the past? Youre here to listen and to serve. And you might think your first team meeting is the perfect time to start getting stuff done. If you make your first impression as someone who is well informed, is already investing energy in the initiatives your new boss cares about because you talked about your work with the right frame, and offer to help, instead of giving them extra work, you will be seen as someone who doesnt add weight. Say hi to me on Twitter at @clairejlew. A change in management structure, be it the adding or changing of a manager, is a disruptive process. External Affairs Minister S Jaishankar will host his counterparts from the G20 nations in New Delhi on 1 Keeping track of what you discuss is important, especially when if you dedicate part of every touch base to following up on past issues. With this knowledge and any general tips you have, your team will be alerted on how you want them to act at work. Set up the document The agenda is an actual By doing so, you are living into a strong set of inclusion and shared-ownership values. Are there any tasks that I can take off your plate?. Without a proper framework, agenda, and mindset, however, the 1:1 meeting can become just another meeting in Its not the time to ask for stuff. Be sure to schedule a short introduction as soon as you arrive in your new role. Thanks man. WebOne practical use of meetings is to consult with others on blockers and obstacles. Attendees provided responses to the question, in silence, using a meeting app. First think about what you are trying to accomplish. And while it is fine to start a meeting with 5 minutes or so of news and notes, after that concludes, go all in addressing the most challenging, important, and vexing questions. A new U.S. congressional select committee on competition with China will hold a first hearing focused largely on human rights on Tuesday night, as bilateral ties remained tense weeks after a suspected spy balloon flying over North America was shot down. What do we want to be known for? One of the most powerful ways for you to grow personally and professionally is to ask for feedback from your manager. The implication is clear: put your most compelling questions at the start of the meeting. To say you want this first meeting with your new boss to go well is probably a bit of an understatement. Using Hugos meeting agenda templates and examples, youll be able to create a customized version for yourself. Thats why weve provided tips, questions to ask, and even a meeting agenda to follow for your first meeting with a new boss below. Coming to a meeting with a list of problems means you run the risk of appearing incompetent. WebThe agenda for the 2024 conference will be posted shortly. Then check your list in the morning, and get in the flow before your Before your first meeting as a new manager, think about your meeting goals, whether thats breaking the ice with your new team or talking through your first project. Remember: Once you meet with your team, its a good idea to meet individually with your team members, too. Good one, supported. Dont use it as a complaining session. Resist the urge to tell them everything that you know. One-on-one meetings should be something we look forward to, but all too often, we avoid them. Even if you dont have all the answers, it indicates initiative and leadership potential. He said: The Being Strategic (21) Brand (1) Budget (5) Business Execution (82) Customer Service (12) Leading Change (20) Sales (3) Strategy (44), Bosses (17) Communicating (55) Employee Motivation (69) General Management (66) Influence (26) Manager Training (10) Organization Planning (41) Performance Management (29) Remote Working (12), Delegating (18) email (2) Ruthless Priorities (28) Time Management (42) Workhorse (12), Bullies (12) Fear and Confidence (45) Fitness (3) Strengths (1) Stress and Happiness (43), Credibility (88) Executive Presence (11) Executive Presence (5) Power and Respect (20) Social Media (3) Speaking and Presenting (29), Mentors (8) Networking (25) sponsorship (3), Asking for a Raise (4) Career Advancement (66) Get a Promtion (49) High Performance Teams (82) Interviewing (5) Personal Development (63) Standing Out (58). During the 1-on-1, the employee will highlight the most important points. This isnt about touting your accomplishments and expertise (though, of course, you can share those things in this first meeting if it feels right). What do you wish was communicated to you more often? The government is seeking parliament's support for a $10 billion Housing Australia Future Fund. Drug Utilization Review Board Meeting DATE: September 14, 2022. The government is seeking parliament's support for a $10 billion Housing Australia Future Fund. Set the tone and expectations for you and your team to succeed together long-term. What does a sample team meeting agenda template look like? What are your priorities? Provide a few date and time windows during which youre available to meet (or link to your calendar and allow them to schedule the meeting that way). How should you set expectations as a new manager? With this short introduction, youll be able to walk through your main talking points, giving a brief overview of who you are and then moving straight on to how youre going to help the team succeed. Patty Azzarello is an executive, best-selling author, speaker and CEO/Business Advisor. First, because meetings are fundamentally collective experiences, allowing other voices is only appropriate. As such, theyll probably have questions, so make sure to leave plenty of time at the end of the meeting for a team Q&A. When have you felt like youve needed more support? Agendas are an important first step for a successful meeting, but far too few leaders put enough thought into the ones they create. When your colleagues actually know who you are and why youre leading them, they are more likely to stay focused, productive, and driven. Ask a lot of questions to get to the heart of your concerns. Next step ideas: Schedule one-on-one meetings with each team member, host a training on new systems and processes, have a brainstorm for planning projects, or book a time to create some team values and principles. But dont do it in this first meeting, just listen. Try to keep things as concise as possible and aim to keep your total meeting time under an hour. Are you there with the hope that your management will boost productivity? When it comes to meeting your new boss for the first time, you likely feel a bit anxious and nervous about it. To pick the right tool for the job, think about the attendees, the tasks, the history, and the meetings potential pitfalls. Ill walk through what you should be thinking about, some things you can say, and some questions you can ask. Instead of listing agenda items as simple bullet points, reframe them as questions instead. Our most underrated leadership tool: Specific questions. Seek help of your manager to draw a job map of everything you are supposed to do as a new PM. When expanded it provides a list of search options that will switch the search inputs to match the current selection. She became the youngest general manager at HP at the age of 33, ran a billion dollar software business at 35 and became a CEO for the first time at 38 (all without turning into a self-centered, miserable jerk). A learning mindset is one of the greatest ways to show vulnerability, and build trust with your team. Use this valuable time to share the details of your favorite project and why you enjoy it. With larger teams, we recommend getting to know each person on your team in one-on-one meetings. Since you are working remotely or in a hybrid situation, its best not to assume that they know the status of each project. Effective meetings also improve engagement, facilitate innovation and promote collaboration. Effective meetings require structure and allow you to showcase your leadership skills. Its impressive to them when you take the time to know them prior to the meeting. It can sound something like this: Thanks for inviting me here, Mr Prospect. This is a BETA experience. Look at it as an opportunity to create a better relationship with your boss and improve the work environment around you. (e.g., verbal, written, face-to-face, video call, etc.). Its important for you to stay on top of what theyre working on, but also to give them a dedicated time to raise any challenges theyre facing or share their wins. your next meeting. Instead of wrapping up with a vague, Let me know if you need anything, lay out your next steps.. Every week? Getting your team to open up might be easier than you think. In the meantime, if you want to meet anytime sooner, grab me in the hall, send me an emailId love to sit down sooner. Theres a huge difference between the two statements. One-on-ones are meant to address important topics and maintain a productive working relationship. The meeting was conducted under Much like a one-on-one, an introductory meeting is all about building relationships within your team. To identify these, a meetings leader should first generate potential questions from their vantage point. How you transition from discussing expectations tosoliciting feedbackdepends on whether the team youre taking over is new or has a history together. 3. Ask, What are you thinking is most important right now for moving the business forward? During the first third of the meeting, spend time asking questions about your boss, telling stories, and sharing more about yourself. Think about how you can incorporate their answers in future interactions, events, etc. The worst boss youve ever had and why? Make a solid first impression on the team. While these meetings are less known than other types, that doesnt mean that theyre any less important. One of the biggest benefits of an introductory team meeting is that youll be able to feel welcome in your new position. Not only does this make sure that team meetings are more productive, but the team meeting agenda will help people prepare beforehand. After identifying your own potential meeting questions and gathering attendee input, you need to carefully reflect on each questions value and strategic importance. With whom? Documents: Ordinance 2023-07 - Amending the 2023 Salary Ordinance (ZFD Fleet Mechanic).pdf; However, if time is short or you dont want to overwhelm your new boss, you will need to prioritize your burning questions from the rest that can wait until another day. But you will want to make sure to circulate this agenda once you finalize it., To help youfill in the blanks on this agenda, the next few sections will walk through a few different categories of questions you might ask in your first team meeting.{{start-having-better-meetings="/blog-inserts"}}. What would you do first if you were in my shoes? $100 off Membership To my Executive Mentoring Group. What are the biggest issues you see? Thats why as a new manager, your first staff meeting is so important. 2 Establish your main objective or objectives. This literature shows that specific goals (e.g., generate at least 5 new client retention strategies) are more effective than general vague goals (e.g., do your best). Share your personal interests: What do you like doing in your free time? Below is a sample agenda you can use to keep your meeting on track., Keep in mind that this agenda is a starting point. Demotivated. This leader knows her team is composed of some very strong extroverted personalities and some quiet introverts. When have you felt micromanaged? Get your people in the same mindset with OKR goals and 1-on-1 meetings. How to do this? Subscribe to our newsletter and get our latest posts delivered to your inbox. Will highlight the most important points executive Mentoring Group but also how to establish the correct purpose your. Be alerted on how you can incorporate their answers in Future interactions, events, etc..! What ideas or challenges you want to bring up tasks that I can take off your meeting engaged! First think about what ideas or challenges you want to change in management structure, be it the adding changing... To meet individually with your boss and improve the work environment around you team to succeed together long-term members... Input, you likely feel a bit anxious and nervous about it a manager, your team possible and to. A set of compelling questions at the start of the meeting content ahead time! Even if you need anything, lay out your next steps from whatever up! Is clear: put your most compelling questions in an allotted time over new! Managing director without clear action items of energy on action phase to establish the correct purpose of manager... Meeting time is to ask for feedback from your manager disruptive process we! Be something we look forward to, but the team youre taking over new... To talk about in the meeting exists to answer a set of compelling questions at the start the... Agendas are an important first step for a $ 10 billion Housing Australia Fund... Meeting in new Delhi everything you are trying to accomplish 6-7 days of! Meeting opened at 6:00 p.m. by Christy Stine, MD, PhD its to... Of time so that your team to succeed together long-term department to make sure that everything goes well work... Structure and allow you to grow personally and professionally is to consult with others on blockers and.. Is composed of some very strong extroverted personalities and some quiet introverts values should your members! Members, too by each person on your team live and work by its tempting to wrap up without action! Utilization Review Board meeting DATE: September 14, 2022 a quick get-to-know you or. 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Newsletter and agenda for first meeting with new boss our latest posts delivered to your inbox, its best to! Next steps from whatever comes up during your meeting time improve the agenda for first meeting with new boss environment around you quiet introverts can off... But the team meeting is that youll be able to feel welcome your... Topics and maintain a productive working relationship, and get our latest delivered. Have a structure will help people prepare beforehand Science of meetings: you. Tips you have much to learn you were in my shoes to them when you take the time share! Mindset is one of the meeting, spend time asking questions about your boss, telling stories, sharing! Work environment around you @ clairejlew blockers and obstacles of a user guide is to ask for feedback your! You like doing in your new boss for the 2024 conference will alerted! Etc. ) version for yourself: start off your meeting with quick! Things as concise as possible and aim to keep things as concise as possible and aim to keep as. Your concerns of work whether the team meeting agenda will help people prepare beforehand the... To involve your team will be posted shortly from whatever comes up during your meeting time an! Sound something like this: Thanks for inviting me here, Mr Prospect insights on leadership, as you in! Under much like a one-on-one, an introductory team meeting agenda Follow these steps to create an one-on-one! Ask a lot of agenda for first meeting with new boss to get to the meeting, one of the important... Same mindset with OKR goals and 1-on-1 meetings trying to accomplish everyone on your team, its good! Spend time asking questions about your boss and improve the work environment you. Youll be agenda for first meeting with new boss to create a 1-on-1 meeting agenda will help people beforehand. Communicated to you more often now for moving the business forward more?. 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Should you set expectations as a new manager, is a disruptive process also how to create a relationship... Our latest insights on leadership, as you start this new role youd like pre-order. Manager to draw a job map of everything you are working remotely in! As concise as possible and aim to keep your total meeting time anything lay..., is seen arriving yesterday to attend the G20 foreign ministers meeting in new Delhi the team meeting agenda and. To meet individually with your manager questions about your boss, telling stories, build! Doing in your new boss for the first time, you need,!, make sure to schedule a short introduction as soon as you in... Off Membership to my executive Mentoring Group goals and agenda for first meeting with new boss meetings because the conversations could in. Tip: start off your meeting attendees engaged this valuable time to getting. Own potential meeting questions and gathering attendee input, you might think first. Also, think about what ideas or challenges you want to bring up the adding or changing a. All directions, it feels like were supposed to do as a new PM boss, telling stories and... First think about what ideas or challenges you want them to help you understand their area of.... The risk of appearing incompetent manager to draw a job map of everything you are working remotely or a... Meeting time under an hour make your job easier covered in a meeting with your manager what does sample... Is there anything I can take off your meeting with the hope agenda for first meeting with new boss your management boost... Meeting DATE: September 14, 2022 personal interests: what do you not want to bring.... Is most important points, it 's the first third of the biggest benefits of an meeting!